Dear   Thank you for your interest considering to outsource your Payroll Operations to Japonica Enterprises. I provide through this mail a background of our organisation and the responsibilites we undertake for our clients.   We wish to introduce ourselves as a company that specializes in managing Payroll Operations for Corporates for the past 10 years. There are several advantages to Corporates who outsource their entire Payroll Division to a third party like our company. We undertake the responsibility for processing the salaries, calculating the TDS, incorporating statutory deductions like PF, Profession Tax, and ESIC, creating database files for various banks for direct credit of salaries, etc. At the end of the financial year we also process Form16s for every employee and Form24 for the client. For the past four years we have even started providing company returns in e-TDS format for our clients.   Corporates find this a cheaper and more efficient approach rather than buying the Payroll Software and then employing staff for creating and managing salaries. In this approach the overheads of maintaining the software and having it modified every year as per the latest Finance Bill is avoided by the client. Some of our more notable clients who have outsourced their operations to us are : Datamatics Group of Companies (Software, IT, US Taxation) Rochem Group of Companies (Industrial Water Purifiation Systems) Reliance Capital Services Pvt. Ltd. (Asset Management, Mutual Funds, & Insurance) Sanda Wellbeing Pvt. Ltd. (Health & Wellness) iSarla Software Solutions (P) Ltd. (Software Development & Call Centres) Livia India Pvt. Ltd. (Legal Process Outsourcing) On-Time International Logistics Pvt. Ltd. (Sea Freight Forwarding & Logistics) Hamilton Group of Companies - Milton Plastics (Household Products) Matix Fertilizers and Chemicals Ltd. (Agricultural Fertilisers) Blue Oceans Systems Infotech Pvt. Ltd. (SAP Consulting) Customer Centria (Marketing, Advertising & Promotions) Celltick Media Mobile India Pvt. Ltd. (Software Solutions for the Telecom Industry) Sciemetric Technologies India Pvt. Ltd. (Software for Detecting Industrial Machine tear) Since the past 2 years we have also introduced a basket of HR Services for our clients that include :   Ø  Completing the Joining Kit Formalities for New Employees v  Filling out the Personnel Information Sheet v  Designing the salary structure as per the designated CTC v  Collating documents required for the purpose of opening a Salary Bank Account, PF Account, ESIC Account (if applicable). v  Collecting all other necessary documents such as PAN copy, Experience Letters, Investment Declarations, Detailed CV, etc. Ø  Considering options to provided for building into the Employee CTC v  Variable Performance Incentive, v  Group Insurance for Employees, and v  Mediclaim benefits. Ø  Salary Structuring would be designed always keeping in mind v  To enhance the Tax Benefits to the employees (while maintaining the prescribed Cost-To-Company[CTC]), v  At the same time not to increase the liability on the Company, and v  Always maintaining the structures to ensure all statutory laws and regulations are adhered to. Ø  Induction of Reimbursement components into the Salary Structure with Perquisite implications. Ø Setting up the Company HR Policy Manuals and the Employee Handbook to cover the Company’s procedures and policies.   Guidance and regular updates shall be provided on Ø  Bonus Policies, Ø  LTA Policies, Ø  Taxation on Perquisites, and Ø  Tax Saving Investments   I have attached a file that provides in greater detail our services, specifically in the Payroll Domain.   I would be glad to answer any queries you would want us to answer in this matter. With Kind Regards Sapna Jethani _. . . . . . . . . . . . . . . . . . . . . . . . . . . Japonica Enterprises Tel : +91 22 22842995  e-mail : sapna.jethani@japonica.ws